Document Management Software:

 

Basic document management systems will include the ability to scan paperwork into electronic images, and save the resultant files. Limiting factors include the number of workstations that can participate in such systems, the power of the search function, the number of file types that can be accessed, and the range of activities that can be undertaken to manage and manipulate the files and the information contained therein.

Computerisation was, for most offices, the last giant productivity leap. The next is electronic document management, using document management software.
Would your office be able to work more effectively if paper and electronic records were more efficiently organised, and accessible to your staff at a few keystrokes?
With FILEstream Document Management, back-up all your records, archive and protect them against catastrophic loss.
FILEstream Document Management software means no more hunting through filing cabinets and folders for missing pieces of paper.
Save money: no more bulging filing cabinets. Electronic document management will free up expensive office space for more productive use, and free your staff from the drudgery of bulk filing.

Traditional methods of handling paperwork do not generally allow staff the speed of access to information that modern business practice demands. In addition, paper records are vulnerable to misfiling, loss, and destruction – accidental or otherwise.

The solution to these challenges is electronic imaging - scanning most paperwork to electronic documents, and managing them within a document management system.

Paper documents, once scanned into your computer system, can be viewed by all staff authorised to see them.

Once in your system, these electronic images can be

  • Sent to other workstations or offices

  • E-mailed, faxed or printed

  • Attached/appended to other documents

  • Edited, eg the addition of an electronic “paid” stamp, signature or comment

saved and indexed with suitable criteria so that they can then be retrieved using a simple or complex search.

used for archiving for secure long term storage & business continuity planning.

Introduction to FILEstream Document Management system.

FILEstream Document Management Product

FILEstream Document Management Software has been developed by Users for Users, in association with Panasonic, one of the world's leading innovators in office automation. Now you can file and index ALL your records in one consistent electronic filing structure - including scanned-in paperwork, MS Office documents, and over 300 other file formats. The advantages in efficiency will repay the investment in months rather than years.

Most document management systems are restricted to one or very few active indexing stations unless substantial extra cost is incurred. However, the networked version of FILEstream Document Management software is based on a more flexible approach. The system administrator can allow any number of users, logged in anywhere on a network. These users can not only search, but also import and index scanned-in documents, and computer files. Electronic document imaging brings the paperless office a step closer.

The optional Web Module enables users to index, search for and view documents remotely over the internet or a company intranet.

FILEstream Document Management Lite is a budget licence without some of the more sophisticated functionality of the full system, and is suitable for a standalone workstation.

 

           FILEstream Screen Shot | Document Management More Details  | Benefits | Document Management Solutions | Technical Support & Training